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    Teaching and Learning During the Coronavirus Crisis

    Dear students,

    Due to the sharp rise in incidence figures, Bavaria has tightened the measures against the Corona pandemic.

    It is compulsory to wear an FFP2 mask in university buildings. Students must wear an FFP2 mask at all times during courses, even if the minimum distance of 1.5 m is observed.

    Students are only allowed to access university buildings if they have been vaccinated or have recovered (2G). Students who cannot be vaccinated for medical reasons and can prove this by means of a medical certificate can only be granted access if they have valid negative proof of a PCR test carried out no more than 48 hours ago.

    Only those persons who have been vaccinated or have recovered or who present valid proof of a negative PCR test carried out no more than 48 hours ago may take part in an on-site examination. For examinations, regardless of compliance with the minimum distance of 1.5 m, it is compulsory to wear at least a medical face mask throughout.

    The university is obliged to check the proof of vaccination, recovery or testing to be submitted. This is done by means of access controls including identity verification on the basis of an official photo ID. The verification currently takes place in the form of regular, close-meshed spot checks. The spot checks are carried out by a security service commissioned by the university in front of and inside university buildings.

    Violations of the regulations on access to the university are subject to fines and must be reported to the authorities by the university.

    The two testing stations of the university (building Z6 and Studentenhaus) will initially remain open until Christmas. There, testing will continue to be free of charge for students of the university.

    If the 7-day incidence in the city of Würzburg exceeds 1,000, no on-site events may take place at the university with the exception of examinations (regional hotspot lockdown).

    Stay healthy!

    Your COVID-19 Task Force of JMU
    Prof. Dr. Paul Pauli, Prof. Dr. Volker Behr, Prof. Dr. Lars Dölken, Prof. Dr. Andreas Dörpinghaus, Prof. Dr. Doris Fischer, Stella Gaus, Dr. Uwe Klug

    Last updated: 26th November 2021, 1:02 p.m.

    General information for students

    The relevant infection control regulations in public areas also apply to public areas on the university campus.

    It is compulsory to wear an FFP2 mask in university buildings. Students must wear an FFP2 mask at all times during courses, even if the minimum distance of 1.5 m is observed.

    For oral and written examinations, regardless of compliance with the minimum distance of 1.5 m, it is compulsory to wear at least a medical face mask throughout.

    The two testing stations that the university has set up in the building Z6 (Am Hubland, 97074 Würzburg) and in the Studentenhaus (Am Studentenhaus 1, 97072 Würzburg) will initially remain open until Christmas. There, testing will continue to be free of charge for students of the university.

    • Opening hours: Mo - Fr, 7 a.m. to 3 p.m.
    • Students register online at www.schnelltest-wuerzburg.de. Where it says “ID number”, enter your student ID number. A QR code will then be generated. You must bring this with you either on your mobile phone or as a printout. Once you have registered, you can always scan in on site.
    • On site, you have to identify yourself with your student ID plus ID card or driving licence.
    • The test is done as a throat or deep nasal swab.
    • You will receive the result by SMS and as an e-mail. You should allow 45 minutes for the test until you receive the result.
    • The mail is the proof that you have to show. It contains a password-protected PDF file. The password is your date of birth (day, month, year, e.g. 03.03.2000).

    1. Students who have been in contact with a confirmed case of COVID-19 in the past 14 days (irrespective of whether they are general non-specific or respiratory symptoms):

    • should phone their family doctor or the non-emergency medical on-call service (phone 116 117) immediately.
    • should immediately contact the responsible health office (Gesundheitsamt).
    • are not allowed to enter university premises until the health office has confirmed that they are not infected with coronavirus.
    • should immediately notify the University of Würzburg that they may have coronavirus.

    2. Travel restrictions and quarantine regulations apply to Germany when entering from many countries. Please inform yourself before your trip at the Federal Foreign Office which regulations apply in detail to the country from which you are entering Germany. These regulations must be strictly observed.

    Persons aged 6 years or older who have been in an area classified by the Robert Koch Institute (RKI) as a high incidence area or virus variant area during the 10 days prior to entering Germany must carry proof of testing for infection with the SARS-CoV-2 coronavirus with them upon entry and present it to the responsible authorities upon request and, if necessary, to the transport company prior to travel.

    In Germany, quarantine regulations are issued by the federal states. We ask you to carefully read the quarantine/testing regulations valid in your destination federal state before entering the country; relevant information can be found on the website of the state ministries of health or senate administrations. Here you find information on the quarantine regulations of the Free State of Bavaria.

    • Students who are planning to travel abroad should adhere to the travel advisories issued by the German Federal Foreign Office.
    • Students who are currently abroad and have questions regarding their return to Germany should contact the German Embassy.
    • Students who develop respiratory symptoms while in quarantine should immediately phone their family doctor or the non-emergency medical on-call service (phone 116 117). The University asks students who have been confirmed to be infected with COVID-19 to notify the University on a voluntary basis.

    Similar restrictions apply to travel within Germany. Here you find information on the current situation in the federal states, with state-specific regulations on any travel restrictions and quarantine orders.

    The International Office in particular takes care of our international students and provides numerous tips on its own website. Please have a look at the corona information of the International Office.

    • For pregnant women, special protective regulations have been enacted with the Maternity Protection Act, which must also be observed if there is a risk of infection.
    • These regulations for health protection apply when participating in on-site events at facilities of the University of Würzburg.

    Pregnant students should report to the person responsible before participating in an on-site event.

    Information on maternity protection in connection with the coronavirus can be found here.

    Until further notice, the Contact and Information Centre for Students with Disabilities and Chronic Illnesses (KIS) will provide information and advice over the phone or by email.

    Students register for a call-back by e-mail or via the answering machine at +49 931 31-84260. Please include your own phone number and availability.

    Accessibility in digital learning solutions

    Support and individual solutions regarding accessibility (interpretation into sign language, magnification software, preparation of files into an accessible version) are also offered by KIS. If required, please contact KIS via e-mail or at +49 931 31-84260.

    Teaching and learning

    In order to trace possible infection chains, the contact details of all participants in courses must be recorded. We are using a QR code-based solution to allow people to conveniently check in. Each room has been assigned such a code. If you have the UniNow app installed on your mobile phone, you can register as an attendee of the course in question by scanning the QR code and entering your details. Using the UniNow app is not mandatory, of course. You can also register your details using a separate QR code scanner and a website in your browser.

    Information on data collection and the recording process with the QR code can be found here. On the same website, you also find further information on the app and a “test room” created especially for this purpose (further information and download here). For those who have forgotten their smartphone or who do not have one, we of course offer a paper and pencil alternative.

    We need each and every one of you – whether you are a student or a member of our teaching staff – to help us trace the contacts of persons at our university. Please make it your responsibility to register your contact details with us. Please be aware that by using the QR code registration feature, you can help reduce paperwork, speed up administrative processes and make it easier to curb the spread of the infection. Please remember to keep a safe distance from others when you wait at the registration stations and avoid larger crowds. Join in!

    If cases of infection occur during teaching events (including internships and excursions) or examinations, the Public Health Department decides on the measures to be taken.

    • Students who have tested positive for Corona by a rapid antigen test may not participate in a teaching event or an examination. This also applies in the case of a positive self-test. The affected person should return home by a direct route, avoid contact and isolate himself or herself until the result has been verified by a PCR test; until then, the affected person is not allowed to take part in any teaching event or examination. An appointment for PCR testing can be made via the family doctor, the Public Health Department or the number 116 117 of the Association of Statutory Health Insurance Physicians (Kassenärztliche Vereinigung).
    • Students who have tested positive by a PCR test and are taking or have taken part in a teaching event or an examination are requested to inform the person responsible for the teaching event or examination immediately and to report the case of infection, stating the date of the PCR test, to gesundheitsschutz.corona@uni-wuerzburg.de.
    • After becoming aware of an infection in his or her teaching event or examination, the person who conducts or has conducted the teaching event or examination must immediately inform the university’s COVID-19 task force by e-mail to gesundheitsschutz.corona@uni-wuerzburg.de. The next steps will then be coordinated with the affected areas.
    • If students develop symptoms typical of an infection with the SARS-CoV-2 coronavirus during a teaching event or examination, they must immediately inform the lecturer and leave the venue.

    In order to reduce the concentration of virus-laden aerosols that may be present in the room air, the university has developed a special ventilation scheme in its protection and hygiene concepts. You can find more information on this here.

    • Courses that will be taught remotely are identified by the hashtag ‘#WueOnline’ on the WueStudy portal. If a particular course has been postponed or cancelled, students will be informed of that fact via WueStudy.
    • Instructions for teaching staff on how to do so can be found here.
    • Courses are marked in WueStudy so that students can tell whether a particular course has been postponed or cancelled.
    • Instructions on how to cancel courses or postpone courses can be found on the WueStudy portal.

    You are commencing your studies at the University of Würzburg in the 2020/21 winter semester, and you still have questions? The Central Academic Advisory Service will be happy to help:

    In addition, the resources provided on the following pages will help you settle in to campus life.

    Methods, tools and tips for teaching staff

    Julius-Maximilians-Universität is committed to helping its teaching staff address the challenges associated with teaching classes remotely. The University will purchase additional licences for software tools, make available the required equipment, provide assistance for teaching staff who want to record lectures or screencasts, provide access to video conferencing tools etc.

    The Information Technology Centre provides a range of services to help lecturers and students teach and learn remotely during the coronavirus crisis.

    Currently in demand: remote learning

    Examples of best practice in teaching remotely during the coronavirus crisis

    The Information Technology Centre provides lecturers and students with services for digital teaching: Remote teaching and learning during the coronavirus crisis. Please read the general information provided here.

    • Tools: ‘Corona und Hochschulen: Was jetzt?’
    • Links to digital tools provided by the GMA Ausschuss Digitalisierung
    • ‘Decker’ e-authoring tool for creating web-based teaching materials
    • EvaExam for creating web-based exercises

    Please red the information provided here.

    Please read the information sheetprepared by the JMU Legal Department.

    ProfiLehre is offering a wide range of web-based training opportunities:

    Web-based ProfiLehre workshops

    Using both synchronous and asynchronous formats, ProfiLehre offers a number of web-based workshops and seminars that give the University’s teaching staff the opportunity to enhance their teaching skills. Click here for more information.

    Personalised opportunities for skill enhancement

    Teaching staff can still sign up for digital coaching sessions, the feedback service (web based via EvaSys) and the ‘Wissenschaftliche Grundlagen der Hochschuldidaktik’ online seminar.

    Guidance and support

    WueCampus - Adobe Connect - Zoom - Virtual Exchange

    Information about alternative arrangements for teaching during the coronavirus crisis provided by the ‘ProfiLehre plus - Hochschullehre in Bayern’ network

    Alternatives to classroom-based learning

    Contact

    +49 931 31-80920
    profilehre@uni-wuerzburg.de

    Resources made available by Hochschulforum Digitalisierung: lists of tools, useful tips for teaching classes remotely, online events etc.

    Please be aware that capacities are limited and remember to share fairly.

    Wherever possible, use asynchronous teaching options:
    When you are teaching asynchronously, you make available materials via the WueCampus platform, e.g. PowerPoint presentations with audio narration, and your students access those materials at a time of their choosing.

    Use synchronous options, e.g. video conferences, only when necessary.
    When you schedule synchronous teaching sessions, please stick to the original timetable to ensure that the date and time does not clash with other courses.

    You want to find out what your students think of the new teaching modes?

    The central quality management team has compiled a set of questions you can use in student satisfaction surveys.

    On the WueCampus portal (feedback activity -> template ‘Evaluation digitaler Lehre’), you can select individual questions you want to ask your students, tailor those questions to your particular course and obtain feedback from course participants. If you have any questions, please contact:

    Assessments and state examinations

    If circumstances permit, most exams in the 2020/21 winter semester will be administered face-to-face. In the following we have compiled helpful information for you regarding the testing operation.

    Important forms and guidelines for administering exams can be found here.

    In view of the challenges faced during the 2020/21 winter semester, JMU has decreed regulations governing the replacement of face-to-face exams with electronic or web-based exams as well as other methods of examinations.
    They have entered into force with retroactive effect from April 1, 2020.

    The basis for conducting on-site examinations at the Julius-Maximilians-Universität Würzburg (JMU) is compliance with the general regulations of infection protection, i.e. the Bavarian Infection Protection Measures Ordinance (BayIfSMV) and the Protection against Infection Act (IfSG), and the framework concept developed by the Universität Bayern e.V. with the Bavarian State Ministries of Science and Art as well as Health and Care and the following regulations of the university protection and hygiene concept based on these regulations. The rules described here must be strictly observed when conducting on-site examinations.

    Persons are excluded from participating in an on-site examination

    1. who are demonstrably infected with COVID-19 and do not have proof of re­covery,
    2. who show symptoms typical of an infection with the SARS-CoV-2 coronavirus, such as shortness of breath, new-onset cough, fever and loss of smell or taste,
    3. for whom official quarantine measures have been ordered.

    In case 2., permission to take part in the examination can be granted on the basis of presenting a negative medical certificate of a SARS-CoV-2 test (PCR test) to the person responsible for the examination, whereby the sample collection was carried out no more than 48 hours before presentation to the university.

    If the candidate shows the above-mentioned symptoms during an examination that lasts several days, the examination may only be continued after a negative SARS-CoV-2 test.

    Candidates who belong to groups with an increased risk of a severe course (risk groups according to the Robert Koch Institute) are recommended to take the necessary measures for their own protection. This may include wearing respiratory protection with the protective effect required for the individual. If necessary, the university offers appropriate counselling by the company physician.

    If an on-site examination is to be held, the responsible dean of studies must be notified at least two weeks before the examination date by means of a checklist, stating the module, the date and venue as well as the duration of the examination, the number of candidates and other details regarding the implementation of the university’s protection and hygiene concept, and the observance of this concept must be assured. The university management shall be allowed to inspect the documents at any time.

    Further information can be found in the Infection protection concept for university operations.

    • Registration for assessments will take place as planned. If and when a particular date or deadline changes, students will be informed of that fact via WueStudy.
    • Students may be given access to examination scripts, provided that is has been ensured that the relevant safety and hygiene guidelines that also apply for face-to-face exams will be adhered to.

    More information about teaching and learning during the coronavirus crisis

    The necessary equipment and technology

    • Working from home (read the information provided here!)
    • You can forward your calls to your private number.
    • Use VPN (click here to find out if you need to use VPN for what you want to do).
    • The University Library's electronic resources
    • The DFN association upgrades capacity for broadcasts of live lectures and video conferences.
    • Use Microsoft Teams (available for download from the Studisoft portal) for group chats, online meetings and team collaboration.

    The Information Technology Centre provides lecturers and students with services for digital teaching: Remote teaching and learning during the coronavirus crisis. You can also contact the Information Technology Centre’s IT support team for general information and support.

    Topical information can be found on the web pages of the University Library.

    Click here for information provided by the JMU Student Representation about financial assistance under the BAföG Act, housing and money.

    Students facing financial difficulties as a result of the coronavirus pandemic can apply for interim financial aid (Überbrückungshilfe) from funds provided by the German Federal Ministry of Education and Research (BMBF). Applications must be submitted to the competent Studentenwerk institution.