Deutsch Intern

    Teaching and Learning During the Coronavirus Crisis

    Dear students,

    Welcome to the summer semester 2021 at the Julius-Maximilians-Universität Würzburg. Due to the pandemic, this semester will again take place largely in digital form and will be characterised by comprehensive protection and hygiene concepts.

    We all appreciate the university as a place for people to meet. The absence of on-site events and the direct exchange with each other as well as with the lecturers is a massive restriction in everyday university life. This requires a special level of commitment and perseverance from all sides. Many thanks for this!

    With the adaptation of the twelfth Bavarian Infection Protection Measures Ordinance (BayIfSMV), valid since 23.04.2021, the Fourth Act on the Protection of the Population in the Event of an Epidemic Situation of National Significance (Infection Protection Act) has been implemented in a binding manner. The twelfth BayIfSMV interprets the Infection Protection Act in a binding manner for us. According to this interpretation, it remains the case that there will be no on-site events at the universities, irrespective of the incidence. In accordance with the twelfth BayIfSMV in the version of 22.04.2021, the Infection Protection Act will, however, be enforced in such a way that, until further notice, the universities will be allowed to hold practical events in laboratories as well as in the fields of art, music and sports with the given hygiene concepts, irrespective of the incidence.

    In the summer semester, too, subject-related semester deadlines which are bound to the standard period of study will automatically be postponed or extended by one semester. In this way, we would like to provide you with the greatest possible planning security, support and flexibility.

    Since March, the Main Library has been open again for borrowing media. Many departmental libraries are able to offer this service again. Learning workstations can currently be used in the Main Library and the Departmental Library for Law. As to the services of the Main Library, please see the information here.

    The wearing of medical face masks or FFP2 masks is compulsory on the entire outdoor area as well as in all buildings of the university (no masks with valves, no visors!). So-called everyday masks are not permitted; with these masks, no access to laboratory trainings, practical exercises and examinations is allowed. As for state examinations (Staatsexamensprüfungen), please observe the respective regulations of the responsible examination offices. Please make sure to strictly observe the applicable hygiene and distance rules in on-site events.

    Here you will find important forms and concepts for dealing with Corona.

    Despite the existing restrictions, we wish you a good start to the semester. Stay healthy!

    With best regards

    Your COVID-19 Task Force of JMU
    Prof. Dr. Paul Pauli, Prof. Dr. Andreas Dörpinghaus, Prof. Dr. Doris Fischer, Dr. Uwe Klug

    Last updated: 16 February 2021, 12:11p.m.

    General information for students

    The relevant infection control regulations in public areas also apply to public areas on the university campus.

    Cultural and scientific events are prohibited.

    For students, masks are obligatory

    • for the entire outdoor area as well as all traffic routes and rooms in all buildings of the university, during on-site events and face-to-face examinations at the seat as well as meetings, regardless of whether the minimum distance of 1,5 m can be maintained.
    • Only medical face masks or FFP2 masks are permitted (no masks with valves, no visors!).

    This special regulation also applies to the teaching and supervisory staff present in on-site events and face-to-face examinations.

    More specific regulations according to the Bavarian Infection Protection Measures Ordinance (BayIfSMV) in its current version, e.g. for sports, music and examinations, remain unaffected by these regulations. The same applies to more stringent regulations that are additionally ordered in the case of a locally increased risk of infection.


    1. Students who have been in contact with a confirmed case of COVID-19 in the past 14 days (irrespective of whether they are general non-specific or respiratory symptoms):

    • should phone their family doctor or the non-emergency medical on-call service (phone 116 117) immediately.
    • should immediately contact the responsible health office (Gesundheitsamt).
    • are not allowed to enter university premises until the health office has confirmed that they are not infected with coronavirus.
    • should immediately notify the University of Würzburg that they may have coronavirus.

    2. Germany is subject to travel restrictions when entering the country from many states. These are issued by the Federal Ministry of the Interior (BMI). Please inform yourself before your trip at the BMI, which regulations apply for the country from which you are entering Germany. These regulations must be strictly adhered to.

    Persons aged 6 years or older who have been in an area classified by the Robert Koch Institute (RKI) as a high incidence area or virus variant area during the 10 days prior to entering Germany must carry proof of testing for infection with the SARS-CoV-2 coronavirus with them upon entry and present it to the responsible authorities upon request and, if necessary, to the transport company prior to travel.

    In Germany, quarantine regulations are issued by the federal states. We ask you to carefully read the quarantine/testing regulations valid in your destination federal state before entering the country; relevant information can be found on the website of the state ministries of health or senate administrations. Here you find information on the quarantine regulations of the Free State of Bavaria.

    • Students who are planning to travel abroad should adhere to the travel advisories issued by the German Federal Foreign Office.
    • Students who are currently abroad and have questions regarding their return to Germany should contact the German Embassy.
    • Students who develop respiratory symptoms while in quarantine should immediately phone their family doctor or the non-emergency medical on-call service (phone 116 117). The University asks students who have been confirmed to be infected with COVID-19 to notify the University on a voluntary basis.

    Similar restrictions apply to travel within Germany. Here you find information on the current situation in the federal states, with state-specific regulations on any travel restrictions and quarantine orders.

    The International Office in particular takes care of our international students and provides numerous tips on its own website. Please have a look at the corona information of the International Office.

    • For pregnant women, special protective regulations have been enacted with the Maternity Protection Act, which must also be observed if there is a risk of infection.
    • These regulations for health protection apply when participating in on-site events at facilities of the University of Würzburg.

    Pregnant students should report to the person responsible before participating in an on-site event.

    Information on maternity protection in connection with the coronavirus can be found here.

    Until further notice, the Contact and Information Centre for Students with Disabilities and Chronic Illnesses (KIS) will provide information and advice over the phone or by email.

    Students register for a call-back by e-mail or via the answering machine at +49 931 31-84260. Please include your own phone number and availability.

    Accessibility in digital learning solutions

    Support and individual solutions regarding accessibility (interpretation into sign language, magnification software, preparation of files into an accessible version) are also offered by KIS. If required, please contact KIS via e-mail or at +49 931 31-84260.

    Teaching and learning

    Würzburg University is required to register the contact details of all individuals who are present during courses or exams that are administered face-to-face for contact tracing purposes. We are using a QR code-based solution to allow people to conveniently check in to courses or exams. Each room has been assigned such a code. If you have the UniNow app installed on your phone, you can register as an attendee of the course or exam in question by scanning the QR code and entering your details. Using the UniNow app is not mandatory, of course. You can also register your details using a separate QR code scanner and a website in your browser.

    Information on data collection and the recording process with the QR code can be found here. On the same website, you also find further information on the app and a “test room” created especially for this purpose (further information and download here). For those who have forgotten their smartphone or who do not have one, we of course offer a paper and pencil alternative.

    We need each and every one of you – whether you are a student or a member of our teaching staff – to help us trace the contacts of persons at our university. Please make it your responsibility to register your contact details with us. Please be aware that by using the QR code registration feature, you can help reduce paperwork, speed up administrative processes and make it easier to curb the spread of the infection. Please remember to keep a safe distance from others when you wait at the registration stations and avoid larger crowds. Join in!

    If cases of infection occur during courses or examinations, the Public Health Office decides on the measures to be taken. In addition, the university provides for the following further measures:

    • Students who have been tested positive and have previously taken part in an examination or course are requested to immediately inform the person holding the examination or course and at the same time to report the case of infection via e-mail stating the name of the examination or course and room.
    • The person conducting the examination or course informs the Corona Task Force immediately after becoming aware of an infection in his or her examination or course via e-mail stating the name of the examination or course and room. The further procedure will then be coordinated with the departments concerned.

    Teachers must immediately suspend the attendance of a course if they become aware of a case of infection and continue the course digitally as far as possible.

    In order to reduce the concentration of virus-laden aerosols that may be present in the room air, the university has developed a special ventilation scheme in its protection and hygiene concepts. You can find more information on this here.

    • Courses that will be taught remotely are identified by the hashtag ‘#WueOnline’ on the WueStudy portal. If a particular course has been postponed or cancelled, students will be informed of that fact via WueStudy.
    • Instructions for teaching staff on how to do so can be found here.
    • Courses are marked in WueStudy so that students can tell whether a particular course has been postponed or cancelled.
    • Instructions on how to cancel courses or postpone courses can be found on the WueStudy portal.

    You are commencing your studies at the University of Würzburg in the 2020/21 winter semester, and you still have questions? The Central Academic Advisory Service will be happy to help:

    In addition, the resources provided on the following pages will help you settle in to campus life.

    Methods, tools and tips for teaching staff

    Julius-Maximilians-Universität is committed to helping its teaching staff address the challenges associated with teaching classes remotely. The University will purchase additional licences for software tools, make available the required equipment, provide assistance for teaching staff who want to record lectures or screencasts, provide access to video conferencing tools etc.

    The Information Technology Centre provides a range of services to help lecturers and students teach and learn remotely during the coronavirus crisis.

    Currently in demand: remote learning

    Examples of best practice in teaching remotely during the coronavirus crisis

    The Information Technology Centre provides lecturers and students with services for digital teaching: Remote teaching and learning during the coronavirus crisis. Please read the general information provided here.

    • Tools: ‘Corona und Hochschulen: Was jetzt?’
    • Links to digital tools provided by the GMA Ausschuss Digitalisierung
    • ‘Decker’ e-authoring tool for creating web-based teaching materials
    • EvaExam for creating web-based exercises

    Please red the information provided here.

    Please read the information sheetprepared by the JMU Legal Department.

    ProfiLehre is offering a wide range of web-based training opportunities:

    Web-based ProfiLehre workshops

    Using both synchronous and asynchronous formats, ProfiLehre offers a number of web-based workshops and seminars that give the University’s teaching staff the opportunity to enhance their teaching skills. Click here for more information.

    Personalised opportunities for skill enhancement

    Teaching staff can still sign up for digital coaching sessions, the feedback service (web based via EvaSys) and the ‘Wissenschaftliche Grundlagen der Hochschuldidaktik’ online seminar.

    Guidance and support

    WueCampus - Adobe Connect - Zoom - Virtual Exchange

    Information about alternative arrangements for teaching during the coronavirus crisis provided by the ‘ProfiLehre plus - Hochschullehre in Bayern’ network

    Alternatives to classroom-based learning


    +49 931 31-80920

    Resources made available by Hochschulforum Digitalisierung: lists of tools, useful tips for teaching classes remotely, online events etc.

    Please be aware that capacities are limited and remember to share fairly.

    Wherever possible, use asynchronous teaching options:
    When you are teaching asynchronously, you make available materials via the WueCampus platform, e.g. PowerPoint presentations with audio narration, and your students access those materials at a time of their choosing.

    Use synchronous options, e.g. video conferences, only when necessary.
    When you schedule synchronous teaching sessions, please stick to the original timetable to ensure that the date and time does not clash with other courses.

    You want to find out what your students think of the new teaching modes?

    The central quality management team has compiled a set of questions you can use in student satisfaction surveys.

    On the WueCampus portal (feedback activity -> template ‘Evaluation digitaler Lehre’), you can select individual questions you want to ask your students, tailor those questions to your particular course and obtain feedback from course participants. If you have any questions, please contact:

    Assessments and state examinations

    If circumstances permit, most exams in the 2020/21 winter semester will be administered face-to-face. In the following we have compiled helpful information for you regarding the testing operation.

    Important forms and guidelines for administering exams can be found here.

    In view of the challenges faced during the 2020/21 winter semester, JMU has decreed regulations governing the replacement of face-to-face exams with electronic or web-based exams as well as other methods of examinations.
    They have entered into force with retroactive effect from April 1, 2020.

    The decision of the Bavarian State Government dated July 28, 2020, stipulates that compliance with the general rules for infection prevention as amended from time to time, the common hygiene guidance for research universities (Rahmenhygienekonzept Universität) prepared by Universität Bayern e.V. in cooperation with the Bavarian State Ministry of Science and the Arts and the Bavarian State Ministry of Public Health and Care Services as well as the University’s protection and hygiene concept is a prerequisite for the resumption of on-site examinations at Julius-Maximilians-Universität Würzburg in the 2020/21 winter semester. When exams are being administered face-to-face, those rules and regulations must be strictly adhered to.

    The following persons are banned from participating in an on-site examination:

    1. Persons who know that they have been in unprotected contact with a confirmed case of COVID-19 in the past 14 days,
    2. Persons who are displaying symptoms that are typical for COVID-19 (e.g. cough, nasal symptoms, sore throat, fever (≥ 38.0°C), loss of sense of smell or taste),
    3. Persons who, in accordance with the provisions of the Entry Quarantine Regulation (EQV) as amended from time to time, are under the obligation to quarantine in their homes,
    4. Persons who have been placed under quarantine at the order of the competent authorities for any other reason.

    In case 2., an approval for participation in the examination can be granted by presenting a negative medical certificate of a molecular biological coronavirus SARS-CoV-2 test (not older than 48 hours and no antibody test!) to the person responsible for the examination. In case 3., a shortening of the quarantine period is possible according to the requirements of the EQV by proving a negative SARS-CoV-2 test.

    Students who develop some or all of the symptoms mentioned above during an exam that takes place over two or more days will not be allowed to continue with the exam until they have presented a letter confirming that they tested negative for SARS-CoV-2.

    Students who are particularly at risk of serious health consequences should they contract COVID-19 (see the list compiled by the Robert Koch Institute) should make sure they take the measures necessary to protect themselves, e.g. wearing an FFP respirator mask. If necessary, those students can turn to the team at the Medical Centre for Employees for advice.

    Examiners who want to administer an exam face-to-face must notify the competent Dean of Studies of that fact at least two weeks prior to the date for which that exam was scheduled. They must submit to the Dean of Studies a document that states the module to which the exam is assigned, the date, venue and length of the exam as well as the number of examinees and provides information about what measures will be taken to ensure that the University’s protection and hygiene concept will be adhered to. In addition, the examiner must affirm that the University’s protection and hygiene concept for on-site examinations will be adhered to. The University Board must be able to inspect those documents whenever it wants to do so.

    More information can be found in the University’s protection and hygiene concept for on-site examinations.

    • Registration for assessments will take place as planned. If and when a particular date or deadline changes, students will be informed of that fact via WueStudy.
    • Students may be given access to examination scripts, provided that is has been ensured that the relevant safety and hygiene guidelines that also apply for face-to-face exams will be adhered to.

    More information about teaching and learning during the coronavirus crisis

    The necessary equipment and technology

    • Working from home (read the information provided here!)
    • You can forward your calls to your private number.
    • Use VPN (click here to find out if you need to use VPN for what you want to do).
    • The University Library's electronic resources
    • The DFN association upgrades capacity for broadcasts of live lectures and video conferences.
    • Use Microsoft Teams (available for download from the Studisoft portal) for group chats, online meetings and team collaboration.

    The Information Technology Centre provides lecturers and students with services for digital teaching: Remote teaching and learning during the coronavirus crisis. You can also contact the Information Technology Centre’s IT support team for general information and support.

    Topical information can be found on the web pages of the University Library.

    Click here for information provided by the JMU Student Representation about financial assistance under the BAföG Act, housing and money.

    Students facing financial difficulties as a result of the coronavirus pandemic can apply for interim financial aid (Überbrückungshilfe) from funds provided by the German Federal Ministry of Education and Research (BMBF). Applications must be submitted to the competent Studentenwerk institution.