Project goals
Introduction of a ZV-wide document management system with e-file component and transaction processing by the end of 2026.
Processes
- Identification and further development of selected core processes from the respective organisational units
- Digitisation of selected core processes, workflows and forms in WueDMS
- Supporting employees to continuously improve their processes and working methods in WueDMS
- Reduction of media discontinuities
- Improving cross-departmental collaboration in the central administration
Documents
- Introduction of a digital, traceable and standardised filing structure based on the file plan
- Reduction of redundant document and file management
- Implementation of a scanning concept
- Introduction of the option of electronic signatures
- Reduction of paper and toner consumption
- Reduction of archive space in the central administration
The WueDMS project is divided into different project phases: Pilot projects, implementation projects and expansion projects.
Current projects
The introductory project phase was completed on 30 June 2023. The implementation of individual WueDMS expansion projects is planned until 2026 and the implementation of the university's central standard processes in the DMS.
Completed implementation projects, incl. pilot projects
- Information Technology of the central administration
- Unit A.3 Quality Management, Organisational Development and Campus Management
- University Archive
- Registry
- Staff Council
- President's Office, Research Advancement Centre
- Chancellor's Office
- Internal Auditing
- SZ Students
- ZiLS
- Occupational Safety, Health, Animal Welfare and Environmental Protection Unit
- SZ Construction, Real Estate, Corporate Assets
- SZ InternationalTransfer
- Press and Public Relations
- Legal Office
- Alumni Office
- SZ Technical Operations
- Unit A.1 Planning and Reporting
- SZ Human Resources
