piwik-script

Deutsch Intern
    Student Affairs

    Printing out Official Documents

    You can print out the following documents (available in both German and English):

    Your enrolment certificate serves as proof that you are enrolled as a student at a university. You can submit it to any institution (your health insurance provider, pension insurance agency, family benefits office, etc.) that requires such proof. Your enrolment certificate includes all relevant information about your studies in the current semester. You should print it out each semester. You should also print out a new copy of this document each time your status changes, e.g. when you take a leave of absence or change degree programmes or subjects.

    On page 2 of the document, you will find a certificate for presentation to Deutsche Bahn AG as proof of your eligibility for a students’ monthly transport pass. If you are enrolled in a programme at the University of Würzburg, you are eligible for a Deutsche Bahn students’ monthly transport pass for your commute between your home and university. An eligibility card (Berechtigungskarte) serves as evidence of your eligibility. You will not have to have your eligibility card stamped by us - just staple this certificate to it.

    Your BAföG agency will accept this document in lieu of form 2 ‘Bescheinigung nach § 9 BAföG über den Besuch einer Ausbildungsstätte’.

    As soon as you have been disenrolled, you should save this document in a secure location or print it out and make sure you retain the printout. If you intend to transfer to another university, please note: You will have to submit a copy of your disenrolment certificate to your new university when you enrol.

    This document lists all semesters you have spent studying at the University of Würzburg as well as other information that was previously contained in the master data sheet (number of semesters on leave of absence, total number of university semesters, the standard length of your programme(s) as well as the date of your first enrolment and, if applicable, the date of disenrolment). It is an alternative to your enrolment certificates, which provide the respective information separately for each semester. If you intend to transfer to another university, you can submit this document to your new university in lieu of a disenrolment certificate and as proof of previous periods of study.

    As soon as you have been disenrolled, you should save this document in a secure location or print it out and make sure you retain the printout. You can use it to demonstrate the credited pension insurance periods you accumulated during periods you spent attending school, college or university at age 17 or over.

    This document lists all semester fees you have paid when you first enrolled in a programme at the University of Würzburg and each time you re-enrolled to continue your studies. You can attach it to your tax return.

    This document lists all of your data that we have stored in our system, e.g. your personal details and contact information as well as information about your higher education entrance qualification and the programme that you are studying.

    Some of the documents listed above will be generated automatically when you first enrol in a programme at the University of Würzburg, each time you re-enrol to continue your studies in the upcoming semester and when you are disenrolled from the University. All of the documents that are generated automatically bear a verification code. That code allows external institutions to verify the authenticity of those documents.

    You can also generate additional copies of the documents listed above at any time via WueStudy. However, please be aware that those copies will not bear verification codes and that you will only be able to generate documents for the current and the two previous system semesters.

    Upon your request, Chairs, Institutes, the Examination Office and other Offices at the University of Würzburg will issue additional documents for you.

    See below for frequently asked questions about the printing of official documents.

    To be able to print out your documents, you need valid WueStudy  log in details (user name and password).

    Log in to WueStudy portal. Select ‘Student services’ and go to the ‘Official documents’ tab. On that tab, you will find all documents that are available for you to download.

    In the ‘Master data sheet’ section, you will find your master data sheet. That document lists all of your information that we have stored in our system.

    You can download all documents that are generated automatically by Student Affairs from the ‘Requested documents (with verification code)’ section. The verification code allows external institutions to verify the authenticity of your documents. If you want to print out a particular document, click the printer icon next to it.

    In the ‘Official documents’ section, you will find documents issued by Student Affairs and documents issued by the Examination Office. If you want to download a document issued by Student Affairs that is only valid for one particular semester (e.g. an enrolment certificate or certificate pursuant to Section 9 BAföG), make sure you select the correct semester from the drop-down menu before you click on the document that you need. If the document that you need covers the entire period of time you have spent studying at the University of Würzburg (e.g. your certificate of fees paid, certificate for presentation to Deutsche Rentenversicherung, proof of university semesters studied), you will not have to select a semester. After you have clicked on the document you want to print, you will be asked to open a pdf file in Adobe Acrobat Reader. You can save, email or print that file.

    You can print out your documents from any computer with an internet connection (at home, on campus or anywhere around the world). Please make sure you have a printer connected to your computer and your printer is working.

    The following documents will be generated and made available to you automatically when you first enrol in a programme at the University of Würzburg and each time you re-enrol to continue your studies in the upcoming semester:

    • Enrolment certificate
    • Certificate pursuant to Section 9 BAföG
    • Certificate for presentation to Deutsche Rentenversicherung
    • Proof of university semesters studied and disenrolment certificate

    The following documents will be generated and made available to you automatically when you are disenrolled from the University of Würzburg:

    • Disenrolment certificate
    • Proof of university semesters studied and disenrolment certificate
    • Certificate for presentation to Deutsche Rentenversicherung
    • Certificate pursuant to Section 9 BAföG

    You will only be able to generate additional copies of enrolment certificates and certificates pursuant to Section 9 BAföG for the current and the two previous system semesters. We therefore recommend that you download those documents each semester and save the files to your computer.

    If you need an enrolment certificate or certificate pursuant to Section 9 BAföG for an earlier semester, please use the ‘proof of periods of study in other programmes and disenrolment certificate’ document. That document lists all semesters you have spent studying at the University of Würzburg. In exceptional circumstances, your contact person at Student Affairs may be able to make enrolment certificates and certificates pursuant to Section 9 BAföG for earlier semesters available for you to download from the WueStudy portal.

    Log in to the WueStudy portal, select ‘Student services’ and go to the ‘Official documents’ tab. On that tab, go to the ‘Requested documents (with verification code)’ section and click the printer icon next to the document that you need.

    If you do not find any documents in that section, click the circular icon with an arrow to the right on the right-hand side to expand the section.

    If after you have done so there are still no documents available for you to download, please ask your contact person at Student Affairs to generate a document with a verification code for you. To download that document, please proceed as described above.

    Each document bears a 12-character verification code. Authorities and other institutions can enter this code at https://go.uniwue.de/verify to verify the authenticity of your documents. Please note that your documents may become invalid during a semester (e. g. if you are disenrolled).

    Yes, you can download English versions of your official documents (your enrolment certificate, a list of the modules you have passed, etc.). To do so, simply change the portal language to English (see button in the bottom right-hand corner) before you download your documents.

    Deutsche Rentenversicherung has decided to accept a computer-generated enrolment certificate bearing a verification code in lieu of the completed form.

    If your contact person at Deutsche Rentenversicherung insists that you submit the completed form, please let him or her have a copy of the correspondence between Deutsche Rentenversicherung and the University of Würzburg in which Deutsche Rentenversicherung confirms that it will accept an enrolment certificate in lieu of the form. To download it, click here.

    Yes, if you are enrolled in a programme at the University of Würzburg, you can use this function to print out your documents from your own printer, and you maintain access to this function for one year after disenrolment.

    If you were disenrolled more than one year ago, please send an informal email to Student Affairs stating your personal details (name, date of birth and, where applicable, student ID number and the period for which you were enrolled in a programme at the University of Würzburg) and which document you need.

    You can use this function 24/7 except during maintenance downtimes. These are scheduled the first Thursday of every month. The WueStudy support team is available to answer questions during regular office hours only.

    You can use this function to print out your documents for as long as you are enrolled in a programme at the University of Würzburg, and you maintain access to WueStudy for one year after disenrolment. Your WueStudy user account will be deleted one year after you have been disenrolled. You will receive an email notifying you of the deletion. You cannot maintain access to your account for more than one year after disenrolment!

    Students and staff members of the University of Würzburg will not be charged for using the basic functionalities of this service. 

    Whatever your problem, the WueStudy Supportteam will be happy to help.