Applying for admission to the first subject semester via the web portal of the University of Würzburg
Admission to restricted admission degree programmes is governed by
the Verordnung über die Hochschulzulassung an den staatlichen Hochschulen in Bayern (Directive on Admission to State Universities in Bavaria, HZV) and the JMU Bylaws on Admission as amended from time to time.
Applications for admission must be submitted via the University’s web portal. Any and all documents applicants will need to submit to the University in paper form must have been received by the University prior to the prescribed deadline.
Due to the coronavirus pandemic, special application deadlines apply for the 2020/21 winter semester. They can be found here.
In a main procedure, university places will be allocated in the order described below. Applicants who were made an offer of admission will be set a deadline by which they can accept the offer and enrol in the programme in question.
Any places that may remain untaken after the main procedure has been completed will be allocated through clearing. All applicants who were not made an offer in the main procedure will take part in clearing.
Clearing will close as soon as all places have been taken or there are no more applications for admission on file that were submitted in time and due form, but no later than four weeks after the lecture period has started.
If and when places remain available after clearing has closed, these will be allocated among those applicants who submitted an application for participation in the admissions lottery within the prescribed deadlines.
We will not send paper copies of letters of admission or rejection in the post. You will receive an email informing you that the admission procedures have been completed. Please note that you will be obliged to independently inform yourself of whether your application for admission was accepted (to do so, check sb@home) and to print out your letter of admission or rejection.
If you were admitted to the first subject semester of the programme of your choice and your previous study is eligible for credit transfer, please note: You will not be enrolled into a higher subject semester automatically.
Example: A medical student has successfully completed the pre-clinical stage of his studies at a university in a country other than Germany, and his achievements have been recognised by the examination office. He applies for admission to the first subject semester of a programme in medicine via the Stiftung für Hochschulzulassung and receives an offer of admission to the first semester in the pre-clinical stage. If the student accepts that offer and enrols, he will not be enrolled into the first semester in the clinical stage automatically.
Rather, he will have to submit an application for admission to the higher semester to the University of Würzburg in the next round of admissions.
First, those applicants will be allocated a place that are eligible for preferential admission, i.e. applicants to whom the University of Würzburg offered a place on the degree programme in question in the last round of admissions or the round before that but who were unable to accept that place because they were completing a service (see below).
In a next step, a certain percentage of the remaining places will be reserved for
- applicants who would suffer undue hardship if their application for admission was rejected (2%),
- applicants who obtained a subject-restricted higher education entrance qualification by studying in a programme at a university of applied sciences (4%),
- applicants applying for admission to second degree studies (4%),
- foreign nationals and stateless persons (5%),
- applicants who did not obtain a higher education entrance qualification at school but hold a professional qualification that grants access to higher education (3%),
- top athletes, i.e. applicants who are members of a squad (see list below) of a German national sports federation (2%)
and places will be allocated to applicants seeking admission under these separate quotas.
The remaining places will be allocated in the following way:
- 25% of places based on the average grade of the applicants’ higher education entrance qualification,
- 10% of places based on the average grade of the applicants’ higher education entrance qualification with a bonus awarded for waitlisted semesters accumulated by them (this quota will be used for the first time for the 2021 summer semester) and
- 65% of places according to criteria set by the University (Auswahlverfahren der Hochschule, AdH).
If two or more applicants tie, priority for places will be given to those applicants who can furnish documentary evidence to prove that they have completed a full service period or will have completed a full service period by 30 April (if they are applying for summer intake) or, respectively, 31 October (if they are applying for winter intake) or can furnish evidence to prove that, by 30 April/31 October, they will have completed at least six months of that service (information about services).
If there is still a tie between applicants after this criterion has been applied, it will be broken by drawing lots.
If you were offered a place on the degree programme in question at the University of Würzburg in the past but were unable to accept that place because you were completing a service, you will be given preferential consideration over all other applicants in the admission procedure. However, your entitlement to preferential admission will become void after the second round of admissions after the end of your service period. If admission restrictions are imposed for a degree programme that used to have unrestricted admission, the above shall also apply, mutatis mutandis, to applicants who were unable to commence studies in that programme before these restrictions were imposed because they were completing a service.
The following types of service will be considered:
- up to three years of military service or service in the German Border Guard
- Bundesfreiwilligendienst volunteer service under the Bundesfreiwilligendienstgesetz (Federal Volunteer Service Act, BFDG)
- Zivildienst (alternative service)
- freiwilliges soziales/ökologisches Jahr (year of voluntary work in the social or environmental sector)
- Weltwärts volunteer service
- Kulturwelt volunteer service
- International Youth Volunteer Service
- at least two years of working as a development worker
- up to three years of providing care for a child or other family member, provided that care was provided full time and the caregiving was comparable to the other types of service listed above in terms of the extent and intensity of involvement
The Berufsvorbereitendes Soziales Jahr (BSJ) orientation year cannot be considered.
The average grade of an applicant’s higher education entrance qualification will be improved by one tenth (0.1) per waitlisted semester, but not by more than one full grade (1.0).
The number of waitlisted semesters is the number of full semesters that have elapsed since an applicant acquired his/her higher education entrance qualification. A semester is the period of time beginning on 1 April and ending on 30 September of each year (summer semester) or beginning on 1 October and ending on 31 March of the following year (winter semester). Semesters during which an applicant was enrolled in a programme at a higher education institution in the territory of the Federal Republic of Germany do not count as waitlisted semesters. The above is not true for semesters studied at higher education institutions in the new Länder before 1 April 1991. These do count as waitlisted semesters.
If you obtained your higher education entrance qualification before 16 July 2007 and successfully completed vocational training prior to obtaining your higher education entrance qualification, the number of waitlisted semesters you have accumulated will be increased by up to two. If you obtained your higher education entrance qualification before 16 January 2002 and successfully completed vocational training prior to obtaining your higher education entrance qualification, the number of waitlisted semesters you have accumulated will be increased by up to four.
You might be able to claim special circumstances. Before filing a claim for special circumstances, please consider carefully whether the claim has reasonable prospect of success.
As a rule, you must submit a claim for special circumstances at the same time as you submit your application for admission.
As a rule, you must submit an application for extenuating circumstances (Nachteilsausgleich) at the same time as you submit your application for admission.
Extenuating circumstances are personal circumstances beyond an applicant's control that prevented him/her from achieving a better average grade or acquiring his/her higher education entrance qualification earlier. If your application is accepted, your average grade will be improved (cf. no. 2) or the number of required waitlisted semesters reduced (cf. no. 3). Applicants applying for admission to second degree studies cannot apply for extenuating circumstances.
- Information sheet for students considering a request for the improvement of their average grade
- Information sheet for students considering a request for a reduction of the required number of waitlisted semesters
Claims of hardship
As a rule, you must submit a claim of hardship at the same time as you submit your application for admission.
Two percent of places on each degree programme are reserved for applicants who would suffer undue hardship if their application for admission was rejected. In order for a claim of hardship to be justified, it is necessary that factors exist in your person that would lead to health-related, social or family-related impairment that is so severe that you cannot reasonably be expected to wait for admission. The hardship policy of hochschulstart.de in Dortmund shall apply mutatis mutandis.
Individuals who are applying for admission to second degree studies (Zweitstudium), i.e. are already holding a degree in another subject from a university or university of applied sciences in Germany at the time they submit their application, will only compete against other applicants who are already holding a degree. These applicants will not be admitted based on the average grade of their higher education entrance qualification or the number of waitlisted semesters they have accumulated. The only factors that will be taken into consideration are the reasons for which they seek admission to second degree studies as well as the grade of their first degree. Applicants will earn points based on these two criteria. The admission policy for second degree studies of hochschulstart.de in Dortmund shall apply mutatis mutandis.
If you want to invoke scientific reasons for pursuing a second degree in medicine, dentistry or pharmacy when you submit an application for admission to hochschulstart.de, you will have to obtain an opinion (in German called Hochschulgutachten) from the University of Würzburg (postal address: Universität Würzburg, Referat für Studienangelegenheiten, Sanderring 2, 97070 Würzburg, Germany). You must request that opinion
- by 15 December (for summer intake) or
- by 15 June (for winter intake).
1. Grade of first degree
ausgezeichnet (outstanding) or sehr gut (excellent): 4 points
gut (good) or vollbefriedigend (fully satisfactory): 3 points
befriedigend (satisfactory): 2 points
ausreichend (sufficient): 1 point
2. Reasons for which admission to second degree studies is sought
Category 1 - compelling professional reasons -
You need two degrees to be able to work in the profession of your choice: 9 points
Category 2 - scientific or scholarly reasons -
There are scientific or scholarly reasons for which it makes sense for you to complete a second degree. You want to obtain a position in science or research and, for that reason, want to obtain an additional academic qualification in another subject based on your previous work in academia and the professional world:
- 7 points if the scientific or scholarly reasons are substantial and your scientific or scholarly background confirms the existence of such reasons.
- 9 points if the scientific or scholarly reasons are very substantial and your past accomplishments confirm the existence of such reasons.
- 11 points if the reasons are of outstanding scientific or scholarly importance and of particular general interest and your outstanding accomplishments confirm the existence of such reasons.
Category 3 - special professional reasons -
The second degree usefully complements your first degree and, for that reason, will considerably enhance your job prospects. Special professional reasons will not be considered to exist if you merely want to change professions: 7 points
Category 4 - other professional reasons -
The second degree does not usefully complement your first degree, however, there are other reasons for which the second degree will considerably enhance your job prospects: 4 points
Category 5 - other reasons -
None of the above reasons: 1 point
Three percent of places on each programme are reserved for applicants holding a professional qualification that grants access to higher education. These places will be allocated according to the grade achieved in the final vocational training examination or, respectively, the grade achieved in the master craftsman’s or comparable diploma (Meister, Fachwirt, Techniker, etc.).
Important information: Holders of a professional qualification granting access to higher education will not be considered for admission until they have consulted with an advisor. They will thus be required to submit a letter confirming that they have attended an advising session and that their qualification constitutes a general higher education entrance qualification or that they are eligible for consideration for a probationary study period along with their application for admission.
Two percent of places on each programme are reserved for applicants who are members of a squad (see list below) of a national sports federation that is a member of the German Olympic Sports Confederation.
- Olympiakader (OK) squad
- Perspektivkader (PK) squad
- Ergänzungskader (EK) squad
- Nachwuchskader 1 (NK 1) squad
These places will be allocated according to the average grade of the applicants’ higher education entrance qualification.
If there are more applicants than places available, which is usually the case, the places that are available under the ‘average grade of higher education entrance qualification’, ‘number of waitlisted semesters’ and ‘places allocated according to criteria set by the University’ quotas will be allocated to those applicants who do not qualify for admission under one of the separate quotas of reserved places mentioned above according to their average grade or the number of waitlisted semesters they have accumulated. This means that applicants with better average grades or a higher number of waitlisted semesters will be given priority over applicants with worse average grades or a lower number of waitlisted semesters. If there is a tie for places within a quota and there are not enough places remaining to allow all applicants involved in the tie to be admitted, applicants will be separated using a tie breaker. Example: If the admission threshold in the ‘average grade of higher education entrance qualification’ quota is 2.4 and there are not enough places remaining to allow all applicants with an average grade of 2.4 to be admitted, priority for the remaining places will be given to those applicants who have completed a service. If, after this criterion has been applied, there is still a tie between applicants and there are still not enough places remaining to allow all applicants involved in the tie to be admitted, the tie will be broken by drawing lots.