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    Prüfungsangelegenheiten

    Exceptional Regulations for JMU Students Enrolled in Programmes Other Than Teaching Degree Programmes

    Last modified: 7 May 2021

    Assessment period of the 2020/21 winter semester

    The general assessment period of the 2020/21 winter semester will start on 15 February 2021 and end on 6 March 2021. Please be aware that assessments can also be scheduled for dates outside of the general assessment period!

    Some exams will be held in the period from 8 February 2021 to 5 March 2021 at off-campus venues. Measures will be taken to ensure that the University’s safety and hygiene guidelines are complied with during those exams.

    The University has found suitable examination rooms at the Vogel Convention Centre, the Congress Centrum Würzburg (CCW) and the Posthalle Würzburg. The dates, times and venues of assessments will be communicated to students via the University’s notice boards or suitable electronic systems. Please make sure you stay up to date on information published, and decisions taken, by the examination committee for your degree programme.

    Exams and other assessments will take place at Julius-Maximilians-Universität Würzburg despite the current circumstances. While some assessments will be delivered in alternative formats (e.g. electronically), others will take place face-to-face.

    JMU has decreed regulations governing the replacement of face-to-face exams with electronic or web-based assessments as well as other methods of assessment. Those regulations will supplement the FSBs (subject-specific provisions) for the individual degree programmes. The competent examination committees will decide which face-to-face exams in a particular degree programme or subject will be replaced with electronic or web-based assessments or other methods of assessment.

    For more information, click here and check section 4. ‘Rahmenordnungen & Leitfäden’. Do not forget to read the information about electronic/web-based assessments and remember that you will have to give your consent to taking electronic or web-based assessments.

    Wherever possible, justifiable and legally permissible, methods of assessment should be used that do not involve face-to-face interaction. However, the University will not be able to replace all face-to-face exams with other methods of assessment.

    JMU has developed a set of guidelines to ensure the safety of students sitting face-to-face exams and their invigilators. Protecting its students and staff from becoming ill is the University’s top priority.

    Each student must bring their own face mask (surgical mask or FFP2 respirator) as well as all required materials (except for materials that will be supplied by the University). On the day of the exam, each student will have to make a statement regarding COVID-19 and confirm that they understand and will comply with the protective measures in place. The University uses the UniNow app to obtain that statement and confirmation. For more information about contact tracing via the UniNow app, click here and read the information provided under no. 1 on the page you will be taken to.

    All students must follow the hygiene guidelines of JMU. Students who fail to do so may be excluded from the exam. Students wearing homemade face coverings will not be allowed to attend practical courses or sit face-to-face exams.


    Students needing to meet prescribed deadlines

    In response to the significant challenges facing universities and students during the COVID‑19 pandemic, a new Art. 99 was added to the Bayerisches Hochschulgesetz (Bavarian Higher Education Act, BayHSchG) in the summer of 2020. Where the deadlines to meet a minimum ECTS score requirement (Grundlagen- und Orientierungsprüfung, Kontrollprüfung) are concerned, the rule applies that the 2020 summer semester does not count as a subject semester.

    According to the new amendment to the BayHSchG (the so-called ‘Corona Eilgesetz II’), that rule also applies for the 2020/21 winter semester and the 2021 summer semester. This is why students who need to meet a minimum ECTS score requirement (Grundlagen- und Orientierungsprüfung, Kontrollprüfung), i.e. need to have successfully completed the assessments in certain modules, in the semesters in question have been granted an exception:  Until the end of the 2021 summer semester, the University will refrain from checking whether they have achieved the required number of ECTS credits.

    If you have any questions about your specific case, please contact the competent Examination Office.

    To ensure that students who are enrolled in a degree programme in the 2020 summer semester and are not on leave of absence in that semester will not face a disadvantage if they miss deadlines prescribed by the academic and examination regulations for their degree programmes because of the COVID-19 pandemic, those students will be granted an automatic extension of the deadlines in question.

    According to the new amendment to the BayHSchG (the so-called ‘Corona Eilgesetz II’), that rule also applies for the 2020/21 winter semester and the 2021 summer semester.

    The Examination Office will grant that automatic deadline extension on its own initiative. Students will not be required to file a request.
    If you have any questions about your specific case, please contact the competent Examination Office.


    Special rules to apply from 16 December 2020

    Theses:

    Section 26 (10) ASPO (General Academic and Examination Regulations) 2015 states that students studying for a Bachelor’s degree must submit two bound paper copies of their thesis and students studying for a Master’s degree must submit three bound paper copies of their thesis.

    Since 16 December 2020, most retail stores have been closed as part of lockdown measures. If print shops are allowed to provide ‘click & meet’ or ‘click & collect’ services, it is possible for students to submit bound paper copies of their thesis to the Examination Office as required by the ASPO (General Academic and Examination Regulations)/LASPO (General Academic and Examination Regulations for Teaching-Degree Programmes).

    Please check with your thesis reviewer to find out if he or she will accept a thesis that is not submitted in paper format. If you have obtained consent from your reviewer, you will be deemed to have submitted your thesis in the required format even if you do not submit bound paper copies. The provisions of Section 26 (10) ASPO 2015 shall otherwise remain unaffected. This rule has been communicated to all reviewers concerned. Students will not be required to supply proof that their reviewers have agreed to accept theses that are not submitted in paper format.

    This exception gives students the following options for the submission of their thesis (please be aware that submissions must be made by postal mail and the mode of submission must be agreed upon with your reviewer):

    1.
    Bound paper copies with numbered pages in accordance with the provisions of the ASPO/LASPO with the declaration that the work presented in the thesis is the students’ own and that they have acknowledged all sources of help and contribution included in the thesis. In addition, students studying for a Bachelor’s degree must submit one electronic copy in a standard machine-readable and unalterable file format saved on a standard storage device; students studying for a Master’s degree must submit two such electronic copies.

    or

    2.
    An electronic copy in a standard machine-readable and unalterable file format saved on a standard storage device (students studying for a Master’s degree must submit two such electronic copies/two storage devices). A printout of the declaration that the work presented in the thesis is the students’ own and that they have acknowledged all sources of help and contribution. The printout must bear the students’ live signature.

    If this exception applies to you, the Examination Office will send you an email to let you know. This exception applies to all students who are currently writing their thesis and who submit their thesis on or before 6 June 2021.

    Confirmation of submission:

    After they have submitted their thesis to the Examination Office, students will receive an email confirming submission. The postmark date will be deemed the date of submission.

    Other papers:

    The above rules can be applied, mutatis mutandis, to seminar papers or Zulassungsarbeit/Hausarbeit papers written by teaching degree students, provided that those rules do not conflict with the explicit wishes of the body stipulating the applicable regulations as expressed in those regulations. Please contact the competent examiner or examination committee.